Applications will be accepted during a publicly advertised open enrollment period each year for enrollment in the following school year. Following the open enrollment period each year, applications shall be counted to determine whether any grade level has received more applications than availability. If this happens, the Charter School will hold a public random drawing (or “lottery”) to determine admission for the impacted grade level, except for existing students, who are guaranteed admission in the following school year. Admission preferences in the case of a public random drawing shall be given to the following students in the following order:
Children of CCCA regular, full-time employees
Siblings of students admitted to or attending the Charter School
Students who are eligible for free-or-reduced-price meals
Students who would be the first in their immediate family to go to college
Students residing within the County
The Charter School and the County agree to adhere to the requirements related to admission preferences as set forth in Education Code Section 47605.6(e)(2)(B)(i)-(iv).
The Charter School’s application process is comprised of the following steps:
Applications requesting basic student information will be available at the Charter School’s website and at the Charter School’s physical location. Full registration packets will be provided to families of admitted students to confirm attendance following the lottery.
Applications will be accepted during a publicly advertised open enrollment period, which occurs in late November to early February of each year for enrollment in 9th or 10th grade in the following school year.
Following the open enrollment period each year, applications shall be counted to determine if the Charter School has received more applications than availability. If this happens, the Charter School will hold a lottery to determine enrollment.
The lottery will be public, transparent, and fair and will take place at the Charter School, during after school hours in the month of March. The lottery will be conducted in a space large enough to accommodate all interested parties. Families do not need to attend to participate or secure a spot.
The executive director or other uninterested designee will conduct the lottery, which is open to the public. The recording of lottery results will be conducted by a different, unrelated uninterested party. Detailed procedures for the public random drawing are provided below. All names will be drawn randomly to determine the students who are admitted and those who will be placed on the waitlist.
At the conclusion of the lottery, students who were admitted will be notified by the Charter School by phone, email, and/or mail within 1 week and asked to complete a registration form and register within two weeks for the upcoming school year, online, in person, by email, fax and any other means that would work for the family and school. All students who were not granted admission due to capacity shall also be contacted and told their number on the waitlist. As openings become available, the Charter School will offer enrollment to students in the order as listed on the waitlist through the online enrollment system. Students applying for enrollment after the lottery will be added to the waitlist in the chronological order in which they applied. In no circumstance will a waitlist carry over to the following school year.
Every effort will be made to contact the parents and ensure registration forms are submitted in a timely fashion. The Charter School will also help any parents who need assistance in completing the lottery and/or registration forms, and the Charter School will keep written records of the lottery forms, procedures, accepted lists, and wait lists for a period of 1 year.
The Board of Directors will take all necessary efforts to ensure lottery procedures are fairly executed. Procedures for the lottery are detailed below:
Separate lotteries shall be conducted for each grade in which there are fewer vacancies than pupils interested in attending. Lotteries will be conducted in ascending order beginning with ninth grade.
All lotteries shall take place on the same day and at the same location.
Student names will be printed on identical slips of paper and divided into separate pools for each preference category. The slips of paper will be placed into opaque containers and randomly distributed.
Student names will be drawn from pools beginning with the applicants who qualify for the first preference category and shall continue with that preference category until all vacancies within that grade level have been filled.
If there are more students in a preference category than there are spaces available, names from that preference category will be drawn at random.
If all students from the preference category have been selected and there are remaining spaces available in that grade level, students from the second preference category will be drawn. The drawing shall continue until all spaces are filled and preference categories are exhausted.
Upon being drawn, student names will be read aloud twice and recorded in chronological order.
The recording of names and results will be conducted by an uninterested third party different from the individual who conducted the lottery.
Final lottery results and the official waitlist will be reviewed and certified by the executive director or designee at the conclusion of the lottery.